Feeling unproductive at work? Sometimes, building structure into your work routine with a variety of productivity techniques can help! There are many tried and true methods to help you boost your work efficiency!

We all face productivity challenges at times. From mitigating distractions to creating accountability, there are many techniques you can use to keep yourself productive and on track to reach your goals:

Effective Time management

Time management is essential to enhance your productivity at work. Effective time management involves the conscious and intentional allocation of time to tasks and activities in a way that maximizes productivity and achieves specific goals. Prioritizing tasks based on their importance or urgency is one way you can manage what you work on. You can also use time blocking to allocate blocks of time to different categories of tasks. When it comes to effective time management, the most important thing to keep in mind is your own personal habits and flow. You want to manage your time in a way that feels natural to you. There are many examples of how you can manage your time at work, but don’t be afraid to tweak those examples to fit your personal situation!

Delegation

For business owners especially, it is important to consider delegating tasks to other members of your team. Delegation is the process of assigning tasks, responsibilities, and authority to other members of your team. When looking over all the tasks you must complete, ask yourself if these are tasks that only you can do. Is this your area of expertise? Are there other members of your team who are better suited? Entrust these tasks to others so you can focus on your more critical workday tasks.

Digital & Physical Tools

Keeping track of all of your tasks and meetings in your head is difficult and unrealistic. Whether it be a digital tool or a physical planner, take some time to document your tasks. You could use digital tools such as Todoist or Google Calendar to document and schedule your tasks. This allows you to not only have a record of your tasks to remind you of what needs done, but also can help make your tasks more approachable. Depending on how you break down your tasks, you can use your digital or physical planner to focus on the tasks that need done today rather than looking at tasks that need completed in the future.

Regular Breaks

Productivity often isn’t achieved by working nonstop. Instead, incorporate breaks into your day. Taking a short, 5 minutes break to drink some water or stretch your legs can help prevent burnout and maintain your focus. Breaks can also improve your overall concentration and creativity!

Regular Reviews & Adjustments

As you and your company change, so does your workflow. Productivity methods that used to work for you may not suit your tasks and workflow in the future. When it comes to boosting your work efficiency, don’t be afraid to tweak your methods and try new techniques over time. Many of the productivity methods you read about don’t work perfectly straight out of the box. Adjust and optimize your time management methods or your tasks organization in a way that makes sense and feels easy for you. As your tasks and obligations change, review and update your workflow to maintain an efficient process that works for you.

Want to learn more?

Want to explore more productivity hacks? Listen to our latest eCommerce Made Easy Podcast where I share 4 different methods that I’ve used, what they are, and how you could use them in your business!

Have you recently been seeing notifications from your email management providers concerning new email requirements and a February 2024 deadline?  Starting in February, Google and Yahoo are implementing strong email security requirements that can impact your emails reaching your clients! Here’s what you need to know.

Why is this happening?

Both Google and Yahoo are requiring bulk email senders to up their email security with a brand-new set of requirements. These requirements will affect whether your bulk emails reach your clients or end up spam (or worse, be blocked entirely.) Why are these two major email services doing this?

The main reason why these requirements are being implemented is to fight against spam and malicious emails. In your own inbox, you may encounter spam every day, deleting unsolicited and uninteresting emails without even opening them. At the same time, users and businesses alike have to be on the lookout for email attacks. Emails pretending to be someone else, tailored to look safe and asking for sensitive information: spoofing and phishing attacks like these have become common place.

Google and Yahoo’s new requirements aim to authenticate that it is really your business sending emails to your clients.  Ideally, these requirements will bring down the amount of spam and dangerous emails that we receive in our inboxes, leaving us with the emails we want to see.

What are Google and Yahoo’s new email requirements?

Starting in February of 2024, Google and Yahoo will be start enforcing a set of new email requirements that will push bulk email senders, such as businesses, to make their emails more secure. These requirements vary depending on how many emails you send daily.

If you send under 5000 bulk emails a day, you need to:

• Have email authentication with either SPF or DKIM.
• Maintain low spam rates.

If you send over 5000 bulk emails a day, you need to:

• Have both SPF and DKIM email authentication.
• Implement a DMARC policy.
• Create messages that pass DMARC alignment.
• A one-click unsubscribe option in your messages.

What happens if I don’t fulfill the requirements?

Starting in February 2024, bulk email senders who do not fulfill Google & Yahoo’s requirements will see an impact on their overall visibility. Your emails to clients and subscribers may be marked as spam or worse, be completely blocked from their inboxes. Not complying with these requirements can be detrimental to your marketing and general business communications with your clients.

What do I need to do?

To ensure the deliverability of your business emails, take some time to do the following:

Check if you are compliant with current email requirements

For some of you, it’s possible that you already have implemented these requirements and have maintained a good email reputation. Check your email domain and see if you have SPF, DKIM, and DMARC set up already. Check your messages and see if you have a one click unsubscribe option and verify your current spam rate. Below are some tools to help see what your current email domain has:

• https://mxtoolbox.com/ – with the help of this tool, you can check if your email domain has SPF, DKIM, and DMARC running successfully by toggling through search options. You can also select “Blacklist” to see if your email domain is found on any major email blacklists.
• https://www.talosintelligence.com/ – Find out about your email domain’s general reputation as well as your email volume within the last month.
• https://www.gmail.com/postmaster/ – Google’s Postmaster Tools can show you how Google sees your email domain! Delivery errors, spam reports, and more can be discovered with this tool.

Document all of the applications that current send emails for your business

Now more than ever, you need to have a list of all the applications you use to send bulk emails to your clients. This includes:

• Email service provider, like Aweber, ConvertKit, MailChimp, Flowdesk, etc
• CRMs
• Ecommerce and Web applications such as Magento, BigCommerce, Shopify, Kajabi, WordPress, etc.
• Etc.

Look through each of your applications and see how to comply with the new requirements

Many of us have received notifications from our applications about these upcoming email requirements. For each application you are using to send emails, read their documentation on how to make sure you are compliant with their software tools. Each application will be different, so each may have a different process.

For some of you, this may be easy if you only have a handful of applications sending emails for you. For others, it may be harder the more applications you have, or if you are juggling multiple domains. Have your tech provider help you through this process or, if you don’t have someone competent in email services, feel free to contact us for support.

Need help?

Still confused on how to meet these new requirements and want help? Contact us and we can help you through it!

Do you feel like your social media marketing is going nowhere? Unsure of what more you can do to make the most out of your social media platforms? Today, let’s explore some tips to maximize your social media marketing strategy.

Successful social media marketing is an ongoing process that requires patience, consistency, and a good understanding of the platforms you are using. To maximize your social media reach, you need to:

Choose the right platform

To maximize our social media marketing, you need to prioritize the platforms that will work best for you. While using multiple platforms is great to reach different audiences, identify which platforms your target audience is most active on. Those are the platforms that you will want to put the most work into understanding. Take time to research what your platforms want to see and how to use their features to reach your audience effectively.

Optimize your profiles

One section that may be under utilized in your social media platforms is your profile. Make sure that you complete your profile with quality image assets, good descriptions, and relevant links and resources for your audience to explore. It is also important to make sure that your social media platforms maintain the language and visuals of your brand. Your social media platforms are an extension of your business and should be consistent with other user-facing content.

Create compelling content

To keep your audience engaged, you need to be posting valuable content on your social media profiles. To keep your social media walls interesting, use a variety of content types, such as images, videos, reels, info-graphics, and text posts. The content you share should provide value to your audience. Share expert advice, inspirational quotes, and entertaining, relatable stories that keep your audience coming back!

Engage with your audience

Beyond just posting content, social media is all about creating engagement. On your social media platforms, you want to encourage your audience to interact with your posts. Whether it be through likes, comments, shares, or so forth, encouraging an open dialogue between you and your customers can help you better understand their needs and wants and create a closer community. Ask questions in your posts and reply to those who answer!

Be consistent

Like any marketing effort, the key to success is being consistent. Even if your posts aren’t getting the kind of engagement you want, don’t give up! Continue posting content regularly and test out new content to see what your audience wants to see. Developing an audience that is engaged takes time, so give your content ideas time to reach your audience before assuming that it just won’t work.

Want to learn more?

Want to push your social media marketing and email list growth efforts to the max? Listen to our latest eCommerce Made Easy podcast where we welcome back Tracy Beavers, award winning business and sales coach, as she shares the hidden and often overlooked opportunities that we should be capitalizing on in our social media marketing!

Sometimes, setting goals or establishing deadlines for tasks at work just isn’t enough: procrastination still creeps in. Overcoming procrastination is a common challenge for many business owners. Today, we will go over some strategies to help you stay on task!

Having set goals, prioritizing your tasks, and maintaining a schedule are all essential steps to getting a task done, but there are other techniques we can use to push ourselves to complete our business tasks on time.

Eliminate distractions

Your workspace can be full of distractions that stop you from staying on task. To start, your workspace should be cleaned of clutter. This includes both your physical and digital work spaces. On your desk, you should have the items you for your current task in reach so that you don’t have to get up and down. Your computer desktop should be similar, your tools, applications, and files quickly accessibly and easy to find. Another common distraction we should avoid is irrelevant notifications. Silence unrelated notifications and alarms on both your computer and mobile device so that you aren’t getting pulled away from your task for unnecessary messages.

Set realistic deadlines

Setting deadlines is important, but you should set them mindfully. Some tasks will be routine enough that you have a good understanding of how long it will take you to do. New tasks, however, can be harder to assign a timeline to. Realistic deadlines should set aside the time you need to complete a task with a little wiggle room for the unexpected. When setting a deadline for a task, take time to determine whether or not the tasks can be broken down into smaller bites. Bigger projects can be overwhelming to get started due to their complexities. By breaking up a big project into smaller tasks and assigning them clear deadlines, completing the project can feel more approachable.

Reward yourself

While it may sound silly to reward yourself for completed tasks, having a reward routine when working on tasks can positively reinforce productive behavior. It can be as simple as letting yourself eat a cookie, or as exciting as celebrating your success with your co-workers. Either way, giving yourself a reward for finishing small and big tasks can encourage you to stay on track to complete future tasks.

Accountability partner

Having someone else to hold you accountable for the completion of work can help push you to stay on time. You can share your goals with an accountability buddy. An accountability buddy should be someone you trust, such as a friend, mentor, or business partner. Together, you can share your current goals and check in on each other’s progress, encouraging productivity.

Use time Management techniques

When you find yourself at a loss on how to stay focused at work, you may want to consider looking into known time management techniques. Techniques such as the Pomodoro Technique (working for a set amount of time, then taking a short break) can help maintain focus and prevent procrastination. There are a variety of time management techniques out there to explore! When trying a new technique, make sure to try it for a decent amount of time before deciding if it’s working. After some time, compare your task completion, general focus, and mood to how you were doing before you started a specific time management technique. You may need to tweak current techniques to fit you and your business better!

Want to learn more?

Looking for a time management technique to keep you on task and completing your goals? Listen to our latest eCommerce Made Easy podcast where we dive into effectiveness of The 12 Week Year!

Reviewing and reflecting on your business progress is essential to improving it over time. With the new year coming up, now is a great time to go over your business wins and struggles and prepare a game plan for the future!

While the new year isn’t the only time you should review and reflect on your business, it is a common time to do it. When thinking back on your business, check where your business stands now:

Look back on your goals

Whether you have yearly reviews incorporated into your business year, or you have finally got some downtime to look over your business, the first step to reflecting on your business is taking a look at your goals. What did you want to accomplish? How many goals did you reach or even go beyond your expectations? How many goals fell off somewhere along the way? Creating goals to look back on is an effective way to measure your online shop’s success as well as establish next steps.

Read through customer feedback

When measuring how well your business did this year and what areas it struggled in, reviewing customer feedback from the year can help. Let’s say you released a new product this past year, how did customers react to it? You can also look back on any campaigns you ran, such as holiday sales. Did your campaign planning and marketing successfully engage your customers? Did they enjoy your event? Note any areas where customer feedback was extremely positive or extremely negative and analyze what really worked or didn’t work in those cases.

Give your website a checkup

It is always a good idea to check up on how well your site is performing. Changes may have been made to your site during the year, or perhaps an update or two are overdue. Overall, you want to take note of any maintenance that needs done to your site so you can plan it out effectively. While looking over your site, also take a moment to come up with any ideas that can improve your site. Are there pages where the user interface could be better? How is mobile looking? Is your site feeling slow? Plan out your renovations and set solid goals for how many of them you want to see done in the new year.

Research your Industry

As the year draws to a close, it’s important not only to look back on your business, but other businesses in your circle as well. Have any of them undergone major changes? Have your competitors shifted over the year? Also dig into your industry as a whole. From technological advancements to regulatory updates, research any potential hurtles that your company may have to compete with, as well as any emerging opportunities.

Want to learn more?

Need help reflecting on your business? Listen to our latest eCommerce Made Easy Podcast for a guided reflection on your business with Carrie! In this episode, Carrie shares her own process of reflecting on her business wins and struggles.

Clarity in communication is fundamental to establishing and maintaining customer trust. It sets the foundation for positive interactions, customer satisfaction, and long-term relationships between you and your customers. What areas of your website can you work on to set clear expectations that result in happy customers?

Misunderstandings, miscommunications, and unrealistic expectations are all recipes for customer disappointment. That’s why it’s important that your online shop creates an experience that ensures customers understand exactly what they can expect from a product or service. When looking over your site, the following areas should be straightforward and easy to understand:

Clear Language

From your customer promise to your product descriptions, the language you use to explain to your customers what you sell and what your products & services could do for them should be clear. Speak to your customers in words and contexts that they understand. Instead of using industry jargon to talk about your products, put yourself in your customers’ shoes and speak from their perspective. What are the things they would want to know about your products, services, and overall business? Sharing the answers to this question in words that your customers use themselves is a key step to creating customer trust.

Clear Prices

A customer could be thrilled by what your product promises to offer, but if the price isn’t what they expected, they may start to doubt your company. When it comes to the prices of your products and services, hidden fees can leave a bad taste in your customers’ mouths. Be up front with any extra charges your customer may run into when purchasing your products and services. From shipping fees to increased charges due to a project expanding beyond the original scope, make sure those charges are shared up front and are located in multiple places on your site during the shopping process.

Clear Process

When it comes to purchasing your products, it should be easy. Browsing products, requesting a quote, scheduling a call, and checking out should all be steps that contain clear visuals and language that make it simple for customers to do. Another aspect to keep in mind is returns: how do customers go about returning a product or requesting changes to the project your team is working on? Having this information in the purchasing process is important to keeping your customers in the know!

Want to Learn more?

Want to explore other areas of your site that are key to establishing customer trust? Listen to our latest eCommerce Made Easy Podcast where we discuss how you can create an authentic and transparent customer experience with just a few tweaks to your site!